Policies

   
   
   
   


A COMMITMENT TO SAFETY
Phi Sigma Sigma is committed to providing an exceptional member development experience. Just as there are benefits to membership in Phi Sigma Sigma, there are expectations of membership, which are laid out in our policies.
A complete list of policies can be found on the Phi Sigma Sigma website.

REPORTING CONCERNS
Should you feel the leadership or members of your chapter are not upholding the expectations of the international organization or abiding by its policies you are encouraged to report individual or chapter behavior through the Phi Sigma Sigma website or emergency line.

REPORT A CONCERN ONLINE
EMERGENCY LINE: (410) 530-1913


Phi Sigma Sigma policies and prescribed procedures are to be observed in any activity or event sponsored or endorsed by the chapter, including those that occur on-or off-chapter premises, by all members and guests participating.

Fraternity policies are inclusive of new members and establishing chapters in all references to members and chapters.

ALCOHOL/DRUG POLICY

  1. The chapter, members and guests must be in compliance with any and all applicable laws of the state, provincial and local laws.
    1. Only people of legal drinking age may possess, consume, provide or be provided alcoholic beverages.
    2. The chapter, members and guests must follow the federal or provincial law regarding illegal drugs and controlled substances. No person may possess, use, provide, distribute, sell and/or manufacture illegal drugs or other controlled substances while on chapter premises or at any activity or event sponsored or endorsed by the chapter.
  2. When alcohol is present at an event hosted or co-hosted by a Phi Sigma Sigma chapter, it must either be:
    1. Provided and sold on a per-drink basis by a licensed and insured third-party vendor (TPV; e.g., restaurant, bar, caterer, etc.) following Phi Sigma Sigma’s TPV Procedures; or
    2. Brought by individual members and guests through Phi Sigma Sigma’s Bring Your Own Beverage (“BYOB”) Procedures.
  3. Alcoholic beverages must not be purchased with chapter funds or funds pooled by members or guests (e.g., admission fees, cover fees, collecting funds through digital apps, etc.).
  4. Unless served by a licensed and insured third-party vendor, common sources of alcohol, including bulk quantities, are prohibited. A bulk quantity is defined by any amount of alcohol greater than what a reasonable person should consume over the duration of an event.
  5. Attendance by non-members at any event where alcohol is present must be by invitation only, and the chapter must utilize a guest list system. Attendance at events with alcohol is limited to a 2:1 maximum guest-to-member ratio and must not exceed local fire or building code capacity. Chapters requesting exceptions for events with alumnae or parents must request written permission from the executive director or her designee prior to the event.
  6. A chapter must not co-host or co-sponsor an event with a bar, event promoter or alcohol distributor. No chapter, member(s) and/or guest(s) may benefit from exclusive promotions, discounts or gifts in which alcohol is given away, discounted or provided to those present.
  7. When hosting or co-sponsoring a fundraising event where alcohol is served the chapter may rent private room or space in a bar, restaurant or other licensed and insured third-party vendor. It must be a closed chapter event held within the provisions of this policy. Proceeds generated from the event must be independent and unrelated to alcohol sales. 
  8. A chapter must not co-host or co-sponsor, or in any way participate in, an activity or event with another group, entity or person(s) that purchases or provides alcohol.
  9. Any event or activity related to the new member joining process will be substance free. No alcohol or illegal drugs may be present at any new member activity, meeting or ritual of the chapter; including but not limited to membership recruitment, bid day events, “big/little” or “family” events or activities and initiation.
  10. No chapter member or guest may permit, encourage, coerce, glorify or participate in any activities involving the rapid consumption of alcohol, such as drinking games and shots.
  11. The possession, use, sale and consumption of alcoholic beverages on the premises of any chapter house, suite or residence hall floor is prohibited.
  12. If a college or university has stricter alcohol policy than outlined above, the chapter must follow the more restrictive policy including any restrictions on partnership/co-hosting with prohibited organizations.


ALCOHOL DISTRIBUTION PROCEDURES FOR EVENTS WITH ALCOHOL

The Third-Party Vendor (TPV) method of alcohol distribution requires that the third-party vendor be properly licensed by the appropriate local and state authority. This might involve both a liquor license and a temporary license to sell on the premises where the function is to be held.

The TPV must:

  1. Be properly insured with a minimum of $1,000,000 of general liability insurance, evidenced by a properly completed certificate of insurance prepared by the insurance provider.
  2. Agree to per-drink sales only, collected by the vendor, during the function.
  3. Assume the responsibilities that any other purveyor of alcoholic beverages would assume in the normal course of business, including but not limited to:
    1. checking identification cards upon entry;
    2. not serving minors;
    3. not serving individuals who appear to be intoxicated;
    4. maintaining absolute control of ALL alcoholic containers present.

The Bring Your Own Beverage method of alcohol distribution requires the coordination of the collection, monitoring and distribution of alcohol by designated members of the event management team or contracted vendor(s).

Members and guests of the legal drinking age are required to:

  1. Purchase their own beverages prior to the event and bring them to the event. 
  2. Check-in their own alcohol prior to or upon arrival to the event.
  3. Limit the quantity of alcohol per person to no more than six standard drinks.
  4. Limit the type of beverage to alcohol products below 15% alcohol by volume (ABV).
  5. Present identification to the event management team upon arrival and be given a non-removable, non-transferable wristband, stamp or marking to physically identify those of legal drinking age.


ANTI-HAZING POLICY

Phi Sigma Sigma believes in member development – not hazing. The objective of member development is to develop a dynamic sisterhood. Member development should promote interest in Phi Sigma Sigma and be positive, informative and enjoyable. Member development should embody the principles of our ritual and virtues.

Hazing is against the law; therefore, all forms of hazing are prohibited.

Hazing is defined as any action taken or situation created, with or without consent, that intentionally or unintentionally causes mental or physical discomfort, embarrassment, harassment or ridicule, or potentially injures and/or endangers the life or safety of a member.

It is a responsibility of all members to report any hazing incidents to Phi Sigma Sigma Headquarters.


HUMAN DIGNITY POLICY

The dignity of the individual is a basic element of a civilized society.

Individual self-worth is a necessary factor in establishing healthy relationships.

Statements or behavior by any member that insult, degrade, harass or stereotype any other person on the basis of gender, gender identity, gender expression, sexual orientation, race, color, religion, national origin, age or disability, are prohibited.
Participation in activities that are demeaning to the individual do not promote a sense of self-worth and do not reflect the high standards, virtues and ideals maintained by Phi Sigma Sigma. Therefore;

Phi Sigma Sigma does not endorse or support activities that are demeaning in nature, do not respect the dignity of the individual, cause disharmony in the chapter, among fraternity/sorority organizations or the college/university community.

Further, Phi Sigma Sigma advocates education on the Fraternity and chapter level to promote positive self-esteem.


OVERNIGHT & TRANSPORTATION POLICY

Phi Sigma Sigma is concerned about the welfare and safety of individual members at overnight, out-of-town and/or off-campus chapter activities.

Phi Sigma Sigma supports the National Panhellenic Conference resolution which discourages overnight activities.

Overnight, out-of-town and/or off-campus activities can increase the Fraternity's host liability – on both a chapter and Fraternity level. Therefore; Phi Sigma Sigma requires each chapter adhere to the following regarding overnight, out-of-town and/or off-campus activities:

  1. Make every effort to hold all chapter events in the campus community area where overnight accommodations and travel are not necessary.
  2. When an activity must be held away from the campus community the chapter must have a transportation plan suitable for the size, distance and environment in which the event is being held.
  3. When transportation is provided by the chapter, all members of the chapter and guests (if applicable) must arrive and depart as outlined in the transportation plan and observe all Fraternity policies in transit. Members requiring accommodation must request written permission from the executive director or designee prior to the event.
Chapters are not permitted to plan, sponsor or co-sponsor activities that cross international borders or enter into international waters without written permission from the executive director or her designee prior to the event.


“RECOGNITION OF NON-MEMBERS POLICY

Phi Sigma Sigma holds as one of its highest ideals the advancement of womanhood.

Phi Sigma Sigma is a membership organization for women.

Granting special honorary status, membership privileges or access to men or women who are not members of Phi Sigma Sigma is not consistent with the goals of the organization. Such statuses including sweetheart, Mr. Phi Sig, “big brother,” “little brother” or the equivalent thereof, are inconsistent with the Fraternity’s philosophies and promotion of human dignity and self-esteem.

Phi Sigma Sigma believes that ties of association inhibit the accomplishments of chapters by:

  • Diverting resources of time, effort and money, which are needed for chapter operations and programming
  • Distracting chapter members in the performance of essential duties such as membership recruitment and member development
Chapters that continue to name, grant or accept such status, title and privileges jeopardize Phi Sigma Sigma’s single-sex status. Therefore, Phi Sigma Sigma believes that supporting, acknowledging or perpetuating these practices does not add value to the collegiate chapter experience.

The Fraternity requires that members and chapters extend the privileges of membership only to those who are pursuing or have completed initiation into the organization.

Further, no Phi Sigma Sigma member may pursue, accept or participate in associations or recognition from men’s organizations for the purpose of gaining membership privileges.



MEMBERSHIP RECRUITMENT POLICY

Excellence in membership recruitment is a reflection of the high standards and ideals for which Phi Sigma Sigma continuously strives.

Such excellence is reflected in the consistent increase in membership up to the chapter's maximum recruitment potential as determined by the Panhellenic, campus and/or Fraternity.

The preservation of the integrity of the recruitment process reflects the basic tenets of the ritual and traditions of Phi Sigma Sigma.

Phi Sigma Sigma recognizes and supports the recruitment guidelines set forth by the member groups of the National Panhellenic Conference and the fraternal practices of fairness and ethical conduct.

A standard of recruitment excellence is best achieved through common and unified recruitment practices. Therefore, the following practices and policies must be implemented by Phi Sigma Sigma chapters:

  1. Each chapter must strive to obtain maximum recruitment potential through the primary recruitment period. If maximum recruitment potential is not attained during the primary recruitment period, the chapter will implement continuous open bidding (COB) until maximum recruitment potential has been attained.
  2. When a total figure is not set by a Panhellenic or where no Panhellenic exists, total will be set by the executive director or designee.
  3. All voting on prospective members must be conducted by secret ballot.
A legacy is the daughter, sister, niece, aunt, granddaughter or, through marriage, the daughter, sister, niece or granddaughter of a Phi Sigma Sigma.

When a chapter is aware of a verified (by the chapter membership recruitment chairman contacting Headquarters) legacy participating in the recruitment process, the legacy must be accorded special consideration as a courtesy. If the chapter makes the determination not to consider the legacy for membership, that decision must be approved by the executive director or her designee.


MULTICULTURALISM AND DIVERSITY AWARENESS POLICY

Phi Sigma Sigma was founded by a group of friends who at the time could not all join the same sorority because of their varying religious faiths.

Phi Sigma Sigma maintains a non-sectarian based ritual.

Phi Sigma Sigma's constitution, bylaws and policies do not tolerate membership selection based on discrimination.

Phi Sigma Sigma is a private membership organization for those who identify as women.

Candidates for collegiate membership in the Fraternity must be fully matriculated in an institution where a chapter is located and must be selected based upon their meeting the eligibility requirements prescribed in the chapter and Fraternity constitutions, and according to the rules set forth by the College Panhellenic Association, the host institution and the National Panhellenic Conference Unanimous Agreements.

Therefore, membership in each chapter must be determined by meeting membership obligations, educational achievement, commitment to our virtues and criteria related to the goals and purpose of the Fraternity.

Membership is open to those who identify as a woman without regard to race, color, national origin, religion, age, handicap, disability, ancestry, citizenship, marital status, sexual orientation or any other classification protected by law or ordinance.
Phi Sigma Sigma encourages ongoing member development programming with respect to multiculturalism and diversity awareness and advocates sensitivity to such topics as it relates to daily living and Fraternity activities.


RISK MANAGEMENT POLICY

Phi Sigma Sigma is concerned for the well-being of its members and their guests, and that concern is best realized by providing safe activities in safe environments.

Phi Sigma Sigma recognizes that awareness, education and planning are vital aspects to providing safe activities in safe environments.

Therefore, each Phi Sigma Sigma chapter and its members must:

  1. Abide by all local, state/province and national laws.
  2. Abide by all campus regulations and policies.
  3. Abide by Phi Sigma Sigma's constitution, bylaws and policies.
  4. Cooperate with Fraternity personnel. 

Further, each Phi Sigma Sigma chapter must:

  1. Require members to review and acknowledge Fraternity policies on an annual basis and in conjunction with installation of the chapter's executive board members.
  2. Include risk management education, through participation in campus-sponsored programs or involvement with student services and chapter programming on relevant topics.