Policies

   
   
   
   



ALCOHOL/DRUG POLICY

Phi Sigma Sigma is a dynamic sisterhood that focuses on the personal development of each sister by fostering a commitment to lifelong learning, leadership through service, and strong social standards to promote the advancement of womanhood.

Phi Sigma Sigma believes in order to maintain a dynamic sisterhood with strong social standards it is important to provide a framework for our members including a healthy and realistic approach to alcohol consumption. In order to do so, Phi Sigma Sigma seeks to ensure members develop responsible habits and behaviors that support a healthy and well-balanced life.

Specifically:

• Phi Sigma Sigma expects all members to follow local, state, and federal laws, as well as university policies.

• Phi Sigma Sigma fosters a culture of care to promote personal responsibility and accountability.

• Phi Sigma Sigma engages our members through proactive life-skills programming to promote responsible and healthy behavior.


1. The possession, sale, use or consumption of ALCOHOLIC BEVERAGES, while on chapter premises or during a fraternity event, in any situation sponsored or endorsed by the chapter, or at any event an observer would associate with the fraternity, must be in compliance with any and all applicable laws of the state, province, county, city and institution of higher education, and must comply with either the BYOB or Third Party Vendor Guidelines. There are two ways in which a Phi Sigma Sigma chapter could host an event with alcohol present.

1. Third Party Vendor (TPV)

2. Bring Your Own Beverage (BYOB)

THIRD PARTY VENDOR PROCEDURES

The Third Party Vendor (TPV) must be properly licensed by the appropriate local and state authority. This might involve both a liquor license and a temporary license to sell on the premises where the function is to be held.

• The TPV must be properly insured with a minimum of $1,000,000 of general liability insurance, evidenced by a properly completed certificate of insurance prepared by the insurance provider.

• The TPV must agree to per-drink sales only, collected by the vendor, during the function.

• The TPV must assume, in writing, all the responsibilities that any other purveyor of alcoholic beverages would assume in the normal course of business, including but not limited to: a. Checking ID cards upon entry; b. Not serving minors; c. Not serving individuals who appear to be intoxicated; d. Maintaining absolute control of ALL alcoholic containers present;

• A guest list is required for all social events.

• Phi Sigma Sigma allows for a maximum of two guests per member at events; the number of attendees should not exceed the facility capacity.

• Sober monitors are required for all social events.

• Designated driver programs are allowed when they are associated with a Phi Sigma Sigma event.

• Chapter members may not rent hotel rooms for private parties before, during, or after the event, or arrange for any overnight accommodations, except in the case of emergency circumstances, whereby an overnight stay may be required with due regard for the health, safety, and welfare of members.

BYOB PROCEDURES

• The alcohol that each person may bring and consume to a BYOB event is NO MORE THAN: six 12-ounce beers, one four-pack of 187ml wine bottles or four 10-ounce wine coolers or premium malt beverages (e.g. Mike’s Hard Lemonade) for each person of legal drinking age who will be consuming alcohol at this event.

• No hard liquor is allowed.

• There shall be no beverages served from a bulk or common source of alcohol, such as a keg, punch bowl or pitcher, at any social event.

• A guest list is required for all social events.

• Phi Sigma Sigma allows for a maximum of two guests per member at events. The number of guests should not exceed the facility capacity.

• Sober monitors are required for all social events.

• The chapter is responsible for checking IDs at the door to physically identify (i.e. non-removable wristband, non-transferable stamp or marking, etc.) those of legal drinking age.

• Designated driver programs are allowed when they are associated with a Phi Sigma Sigma event.

2. No alcoholic beverages may be purchased through or with chapter funds nor may the purchase of same for members or guests be undertaken or coordinated by any member in the name of or on behalf of the chapter. The purchase or use of a bulk quantity or common source(s) of alcoholic beverage, for example, kegs or cases, is prohibited.

3. OPEN PARTIES, meaning those with unrestricted access by non-members of the fraternity, without specific invitation, where alcohol is present, are prohibited.

4. No members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under legal drinking age).

5. The possession, sale or use of any ILLEGAL DRUGS or CONTROLLED SUBSTANCES while on chapter premises or during a fraternity event or at any event that an observer would associate with the fraternity is strictly prohibited.

6. No chapter may co-sponsor an event with an alcohol distributor or tavern (tavern defined as an establishment generating more than half of annual gross sales from alcohol) at which alcohol is given away, sold or otherwise provided to those present. This includes any event held in, at or on the property of a tavern as defined above for purposes of fundraising. However, a chapter may rent or use a room or area in a tavern as defined above for a closed event held within the provisions of this policy, including the use of a third party vendor and guest list. An event at which alcohol is present may be conducted or co-sponsored with a charitable organization if the event is held within the provisions of this policy.

7. No chapter may co-sponsor, co-finance or attend or participate in a function at which alcohol is purchased by any of the host chapters, groups or organizations.

8. All recruitment or rush activities associated with any chapter will be non-alcoholic. No recruitment or rush activities associated with any chapter may be held at or in conjunction with a tavern or alcohol distributor as defined in this policy.

9. No member or pledge, associate/new member or novice shall permit, tolerate, encourage or participate in “drinking games.” The definition of drinking games includes but is not limited to the consumption of shots of alcohol, liquor or alcoholic beverages, the practice of consuming shots equating to one’s age, “beer pong,” “century club,” “dares” or any other activity involving the consumption of alcohol which involves duress or encouragement related to the consumption of alcohol.

10. No alcohol shall be present at any new member program, activity or ritual of the chapter. This includes but is not limited to activities associated with membership recruitment functions, bid day events, events within 24 hours post bid distribution in support of the NPC Unanimous Agreement, big sister – little sister events or activities, “family” events or activities and initiation.

11. The possession, use, sale and consumption of alcoholic beverages on the premises of any chapter house, suite, or residence hall floor is prohibited.

12. Phi Sigma Sigma chapters are prohibited from holding events with organizations that are not recognized by the college or university that hosts the chapter.

13. If a university has stricter alcohol policy than outlined above, the chapter must follow the more restrictive policy.                                                                                                   





ANTI-HAZING POLICY

Hazing is against the law; therefore, all forms of hazing are prohibited.

Hazing is defined as any action taken or situation created, with or without consent, intentionally or unintentionally, whether on or off Fraternity premises, that endangers the life or safety of a member or has the potential to cause bodily injury, that produces mental or physical discomfort, embarrassment, harassment or ridicule. Such activities and situations include creation of excessive fatigue; physical and psychological shocks; wearing apparel that is conspicuous and not normally in good taste; engaging in public stunts and jokes; morally degrading or humiliating games and activities; late night sessions which interfere with scholastic activities; and any other activities that are not consistent with the regulations and policies of the educational institution.

Phi Sigma Sigma believes in member development – not hazing. The objective of member development is to develop a dynamic sisterhood. Member development should promote interest in Phi Sigma Sigma and be positive, informative and enjoyable. Member development should embody the principles of our ritual and core values.

All member activities should accomplish one or more of the following goals:
  • Help members become better acquainted with each other.
  • Help members learn about life, the university, community, the chapter and self.
  • Help members to learn about Phi Sigma Sigma, its core values, ritual and traditions.
  • Help members involve themselves in the work and success of the chapter.
  • Help members learn about group interaction.
  • Help members further develop leadership skills and accountability.
It is a responsibility of all members to report any hazing incidents to Phi Sigma Sigma Headquarters.



HUMAN DIGNITY POLICY

Phi Sigma Sigma supports the statement on human dignity and sexual harassment endorsed by the National Panhellenic Conference member groups, “that college women should have a positive influence in the direction and achievements of the university community and that activities should promote self-worth, human dignity and a positive Greek image.”

The dignity of the individual is a basic element of a civilized society.

Individual self-worth is a necessary factor in establishing healthy relationship.

All activities, including acts of hazing, activities based in a negative manner on gender, race, color, religion, national origin, age or disability and competitive games that are destructive, demeaning or abusive, promote a negative image of the Greek community.

Participation in such activities that are demeaning to the individual do not promote a sense of self-worth nor a positive Greek image, and do not reflect the high standards, core values and ideals maintained by Phi Sigma Sigma.

Therefore, Phi Sigma Sigma does not endorse or support activities that are demeaning in nature, do not respect the dignity of the individual, cause disharmony among NPC groups or whose purpose is counterproductive.

Further, Phi Sigma Sigma advocates education on the Fraternity and chapter level to promote positive self-esteem.



OVERNIGHT POLICY

Phi Sigma Sigma and its member chapters are concerned about the welfare and safety of the individual members at overnight social activities.

Phi Sigma Sigma supports the National Panhellenic Conference resolution which discourages overnight social activities.

Overnight social activities can increase the Fraternity's host liability - on both a chapter and Fraternity level – and could reflect negatively on Phi Sigma Sigma and the Greek community.

Phi Sigma Sigma recognizes that not all campuses and college communities present suitable facilities for large groups.

Therefore, Phi Sigma Sigma requires that each chapter and colony adhere to the following regarding overnight accommodations:
  • Make every effort to hold all social functions, except those that are rededication/appreciation activities for members only (e.g., Founders' Day celebration, Leadership Conference or Convention), in the college community area where overnight accommodations are not necessary.
  • Whenever a social event must be held away from the campus community, the chapter must provide group transportation to and from the social function.


“LITTLE SISTERS” AND “LITTLE BROTHERS” POLICY

Phi Sigma Sigma holds as one of its highest ideals the advancement of womanhood.

Auxiliary groups, organized by fraternal chapters commonly referred to as “Little Sisters” and “Little Brothers,” or the equivalent thereof, are inconsistent with the concept and philosophies of human dignity and self-esteem.

Phi Sigma Sigma believes that these groups inhibit the accomplishments of chapters by:
  • Diverting resources of time, effort and money, which are needed for chapter operations and programming
  • Distracting chapter members in the performance of essential duties such as membership recruitment and member development
The North American Interfraternity Conference, the Fraternity Executives Association and several inter/national fraternities have taken a position against “Little Sister” groups.
    Therefore, Phi Sigma Sigma believes that auxiliary groups are not a desirable addition to the collegiate chapters of women's and men's fraternities and therefore requires that members and chapters to eliminate participation in such organizations.

    Further, no Phi Sigma Sigma chapter or colony shall have its own “Little Brother” group or serve as “Little Sisters” to any organization.



    MEMBERSHIP RECRUITMENT POLICY

    Excellence in membership recruitment is a reflection of the high standards and ideals for which Phi Sigma Sigma continuously strives.

    Such excellence is reflected in the consistent increase in membership up to the chapter's maximum recruitment potential as determined by the Panhellenic/Intersorority Council (ISC), campus, and/or Fraternity.

    The preservation of the integrity of the recruitment process reflects the basic tenets of the ritual and traditions of Phi Sigma Sigma.

    Phi Sigma Sigma recognizes and supports the recruitment guidelines set forth by the member groups of the National Panhellenic Conference and the greater Greek world's practices of fairness and ethical conduct.

    A standard of recruitment excellence is best achieved through common and unified recruitment practices.

    Therefore, the following practices and policies shall be implemented by Phi Sigma Sigma chapters and colonies:
    • Each chapter will submit a recruitment plan and a marketing plan for the upcoming semester at the close of each semester. Plans will be submitted to membership managers and applicable Fraternity personnel. Membership managers will coordinate feedback on plans, which will be provided to the chapter three weeks before the semester begins.
    • Each chapter must strive to obtain maximum recruitment potential through the formal/primary recruitment period. If maximum recruitment potential is not attained during the formal/primary recruitment period, the chapter will implement continuous recruitment (CR) until maximum recruitment potential has been attained.
    • When no Total figure is set by a Panhellenic/ISC or where no Panhellenic/ISC exists, the executive director, in conjunction with the membership manager, will set Total based upon the following factors: the number of sisters and/or new members who transfer out of the chapter, graduate and/or are no longer active from the previous year's roster; the size of the other groups on campus; and an appropriate growth factor as determined by the executive director, in conjunction with the membership manager.
    • Where necessary, a chapter recruitment task force will be assigned to provide support and guidance for any chapter in need of additional support to reach maximum recruitment potential.
    • During a formal/primary Panhellenic/ISC recruitment period when there is a round robin/open house/tour series of events followed by invitational parties and preference, the chapter will invite all prospective members back to the first round of invitational events, unless such a practice is specifically prohibited by the Panhellenic/ISC.
    • All voting on prospective members must be conducted by secret ballot.
    • Only sisters who have met a prospective member during membership recruitment may cast a ballot on that prospective member, except final preference list balloting following the preference events(s).
    • All prospective members who accept a bid must sign a written bid acceptance card.
    • A legacy is the daughter, sister, niece, aunt, granddaughter or, through marriage, the daughter, sister, niece, or granddaughter of a Phi Sigma Sigma. When a chapter is made aware or is aware of a verified (by the chapter membership recruitment chairman contacting Headquarters) legacy participating in the recruitment process, the legacy must be accorded special consideration as a courtesy to the soror. Special consideration is defined as being invited to all invitational events before the preference party unless the chapter has determined that the legacy is definitely not a suitable prospective member or the legacy has chosen not to accept an invitation to return to an event. If the chapter makes the determination not to consider the legacy for membership, that decision must be approved by the chapter key advisor (or membership recruitment advisor) after consultation with the membership manager. In no instance should a legacy be denied an invitation to at least one invitational event after round robin/open house/tours during a Panhellenic/ISC recruitment period. At any point during the recruitment period when the chapter and their chapter key advisor concur that a legacy is not a suitable prospective member, the membership manager, in consultation with the community archon, must determine if the soror contacted the chapter or Fraternity regarding the legacy and, if so, the chapter key advisor or membership manager must communicate with the soror. If the concern of the chapter is that the legacy has expressed strong interest in another sorority and lesser interest in Phi Sigma Sigma, recruitment efforts should be increased.


    MULTICULTURALISM AND DIVERSITY AWARENESS POLICY

    Phi Sigma Sigma was founded by a group of friends who at the time could not all join the same sorority because of their varying religious faiths.

    Phi Sigma Sigma maintains a non-sectarian based ritual.

    Phi Sigma Sigma's constitution, bylaws and policies do not tolerate membership selection based on discrimination.

    Phi Sigma Sigma is a private membership organization for women.

    Candidates for collegiate membership in the Fraternity shall be fully matriculated in an institution where a chapter is located and shall be selected based upon their meeting the eligibility requirements prescribed in the local and Fraternity constitutions, and according to the rules set forth by the College Panhellenic Association, the host institution, and the National Panhellenic Conference Unanimous Agreements.

    Therefore, membership in each chapter shall be determined by meeting membership obligations, educational achievement, commitment to our core values and criteria related to the goals and purpose of the Fraternity. Membership is open to all women without regard to race, color, national origin, religion, age, handicap, disability, ancestry, citizenship, marital status, sexual orientation or any other classification protected by law or ordinance.

    Phi Sigma Sigma encourages education on the Fraternity and chapter levels with respect to multiculturalism and diversity awareness and advocates sensitivity to such topics as it relates to daily living situations and fraternity activities.

    Each Phi Sigma Sigma chapter shall establish a multiculturalism and diversity committee whose purpose it shall be to conduct an on-going program as part of the Reflections program to develop an understanding and appreciation for cultural and other heritages brought to the group by its membership.



    RISK MANAGEMENT POLICY

    Phi Sigma Sigma is concerned for the well-being of its sisters and their guests, and that concern is best realized by providing safe activities in safe environments.

    Phi Sigma Sigma recognizes that awareness, education and planning are vital aspects to providing safe activities in safe environments.

    Therefore, each Phi Sigma Sigma chapter and colony and its members shall:
    • Abide by all local, state/province and national laws.
    • Abide by all campus regulations and policies.
    • Abide by Phi Sigma Sigma's constitution, bylaws and policies specifically those related to risk management (such as the alcohol/drug, anti-hazing and overnight policies).
    • Cooperate with Fraternity personnel.
    Further, each Phi Sigma Sigma chapter and colony shall:
    • Adopt a Safety Commitment Statement. This statement shall demonstrate the chapter's commitment to safety relative to their members and guests. Chapter sisters shall enhance, review, and sign the statement on an annual basis in conjunction with installation of the chapter's executive board members.
    • Establish a committee to oversee the risk aspects of all chapter activities.
    • Include risk management education, such as programs on legal liability, financial liability, hazing, sexually transmitted diseases, date rape and eating disorders, as part of its chapter programming at least twice a year.


    POLICY ACKNOWLEDGEMENT

    Each new member will receive an e-mail at the beginning of her new member period requiring her to review all policies and acknowledge that she will adhere to the policies. Each collegiate member is required to review the Phi Sigma Sigma policies and acknowledge that she will adhere to the policies on an annual basis. All policy violations must be reported to the collegiate chapter's member-at-large and/or membership manager.